Digital transformation is the incorporation of digital technology, procedures, and talent into all aspects of a company’s operations, radically altering how it operates. This change has been underway for some time, but the last two years have expedited digital transformation efforts across sectors. Many organizations, for example, started using cloud storage and video conferencing to sustain operations as remote work became the new normal. Other key technologies for change include the Internet and artificial intelligence. In this fast-paced and digital world, devices like best small business printers with advanced features play a major role in the shift towards this transformation.
Best small business printers not just provide multiple functions for the business’s printing and document organization needs, but also help facilitate a business’s journey towards digital transformation. Here’s how you can use them to accelerate your digital transformation journey.
Faxing of papers is still widely used for commercial communication, particularly in the legal, real estate, and healthcare industries. Traditional analog fax machines and fax servers, on the other hand, don’t necessarily provide the simplest and most cost-effective means of transmitting the information. You can use Minosha’s best office multifunction printer not just for your printing needs but also to send out fax. And the best part is that it lets you transmit and receive fax as electronic documents rather than paper documents printed on a traditional fax machine, which is more environmentally friendly and convenient. The faxes can be stored digitally in a secure location and printed in case the need arises.
Printing from the cloud
You can also use the best small business printers to print from the cloud. You can print remotely and securely to any printer, regardless of where it is situated. This also facilitates mobile printing from smartphones and tablets, saving time by eliminating the requirement for staff to print documents from their computers. The printer’s touchscreen panel or a mobile app may be used to access and control this feature. This also makes working on documents from separate offices or in a hybrid mode easier since one can print documents to the office while working from home.
The scanning functionality of your best office multifunction printer will digitize documents so that they are instantly retrievable and constantly available, whether you need to move offline material into the digital arena or convert essential data to a digital version. After all, it’s with document scanning that the digital transformation process usually starts. Using the powerful and simple-to-use scanning feature of your best office multifunction printer, you can capture documents electronically to send an email or fax, or store as PDF in network folders and cloud destinations. The ability to quickly locate and exchange documents can also improve cooperation and expedite procedures, thus increasing the productivity of your workforce.
The lack of visibility into print activities is a typical concern in print setups. Many of these issues are addressed by print management systems, which provide detailed information on every user and printer in a company. Analyzing the existing environment provides insight on how printers are utilized, how many prints staff produce, and how frequently they use devices in different places. Minosha’s best office multifunction printer can help you identify opportunities for optimization, automation, and digitization.
To know more on how Minosha products and solutions can help you accelerate your digital transformation journey, visit www.minosha.in